Saturday, January 24, 2009

Office spam

Its very tough to imagine getting spam in office mails. I categorize all unwanted mails( specially intended for very big mailing lists) as spam. The problem is sometimes I get useful mails from the people who are responsible for spam in office. The Reply to All option in Microsoft Outlook should be used with caution, else it qualifies to be a sin like 'rm -rf'. Last week the company HR sent a mail to "All Employees list" that accommodation has to be arranged to a new recruit. Fortunately, the offer letter in the mail wasn't part of the mail. On an average I get 3 to 4 mails every week due to such mistakes.
My suggestion is to disable the shortcuts for "Reply to All" and have policies who is authorized to send mails to certain mailing lists. If you are using Outlook 2007 or Outlook 2003, you can customize outlook to disable "Reply to All" with ease. Another very simple option is to defer delivery of sent mail.

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